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Benefits of Google Workspace: Why You Need These Applications

by | Product Spotlight

Benefits of Google Workspace That Make Your Life Simpler

Google Workspace is a cloud-based productivity and collaboration tool developed by Google. It consists of a range of applications designed to enhance productivity, streamline workflow, and enable efficient communication. Although there are other tools to increase productivity and steam workflow, Google Workspace has been praised for being one of the most user-friendly. There are so many benefits for using Google Workspace that it would be impossible to list all of them. So, we’ll just list the biggest ones!

  1. Simple Integration: These applications are designed to work seamlessly together so that everything is easy to use and easy to access.
  2. Easy Collaboration: One of the best things about Google Workspace is that it’s easy to collaborate with multiple people and your entire team! You can see edits made in real-time and leave comments for other teammates.

There are a lot of other benefits of Google Workspace but those two are the most prominent overall. Now we can dive a little deeper into each application within Google Workspace to discuss their benefits.

Key Features

Gmail

Gmail is a popular email service that allows you to send and receive emails from your personal or professional accounts (who doesn’t have a Gmail account these days?) It offe rs a user-friendly interface, powerful search capabilities, and built-in spam filters. Gmail also provides features like labels and auto-responses that enable you to manage your emails efficiently. You can also have fun with custom email signatures that will be added to the end of every email once it is set up. With Gmail, you can access your emails from anywhere, on most devices, and collaborate seamlessly with others.

Drive

Drive is a cloud storage service that allows you to store and share files, documents, and folders securely. It offers 15GB of free storage space, which can be increased by purchasing additional storage plans. This can replace physical storage servers (say goodbye to all your flash drives) because everything is backed up within the cloud service. With Drive, you can access your files from any device, collaborate with others in real-time, and share files with anyone using a shareable link. Drive also integrates with other Google apps, making it easy to create and edit documents, spreadsheets, and presentations. This is a dream come true for business collaborations because it eliminates the back and forth of communication. Anyone with access can view the shared Drive! This is one of the biggest benefits of Google Workspace.

Docs

Docs is a free-to-use word processor application with similar features and functionality to Microsoft Word. It offers a range of formatting options, templates, and add-ons that make it easy to create personalized documents. It’s easy to insert images, charts, and tables directly into your documents. With Docs you can also leave notes for others by highlighting a text and leaving a comment.

Sheets

Sheets is a spreadsheet application comparable to Microsoft Excel. Users have access to formulas, functions, and formatting options that make it easy to analyze and present data. All the Google applications are able to integrate with one another allowing users to import data from other sources and create visualization using charts and graphs. With Sheets, users can work together and track changes. Displaying numbers and data has never been so easy to collaborate on!

Slides

Slides is a presentation application and is basically the equivalent of PowerPoint. You can easily create your own presentations that will beautifully display all your necessary information. It offers a range of themes and templates that make it easy to create professional-looking presentations. Let your teammates also have access to your presentation so they can add their own slides (now you can be a part of a group project where everyone actually does their own part like they’re supposed to). It’s easy to insert images, videos, and other media directly so that you will elevate your presentation even further.

Meet

Meet is a video conferencing application that enables users to hold virtual meetings, webinars, and presentations. It offers features like screen sharing, recording, and real-time captions that make it easy to collaborate with others remotely. And in today’s remote-work world, this application is essential. With Google Meet, users can join meetings from anywhere, on any device, and share their screen or presentations with others. Of course, Meet also integrates with other Google apps so you’ll never miss an appointment! Any event added to Meet will also be added to Google Calendar.

Chat

This app lets you have instant di scussions with your teammates. You’ll also be able to share knowledge and ideas or build a stronger relationship with team members while you build up team culture. Using Chat lets you instantly message and get feedback from other people. You’ll also be able to collaborate in Spaces. Different Spaces are dedicated to specific topic-based discussions. 

Calendar

Calendar brings all of your events together in one place! This helps you balance your work life and personal life by knowing exactly where your time is going. Whenever you get an email about an event like a meeting or flight, it will automatically be added to your calendar. As an added bonus you’ll receive alarms or notifications about meetings if you have your Google account on your phone. Don’t forget that since it’s part of Google Workspace it’s also sharable so other people will be able to see your availability as well. Create tasks, set a due date, and cross them off. You’ll be able to stay on top of your day.

Forms

Forms is an easy way to create a survey or questionnaire that can be shared with customers, clients, or stakeholders. You’ll be able to see feedback and view responses on any of your forms. Then you can make business decisions based on the new information you’ve gathered. You can then analyze the data in Sheets to keep everything organized.

Sites

With sites, you can easily create amazing team sites for your company. Sites makes it easy to show off your hard work with easy integration from Docs, Sheets, or Slides. As always, it’s easy to collaborate with teammates because everyone will have access to the site and can make changes as necessary. The drag-and-drop format makes Sites simple to use even without any IT expertise.

Keep

Keep is a shareable notes application. it makes it easy to collaborate on notes, to do’s, photos, or drawings. This is the perfect application to use for brainstorming sessions so everyone can add their ideas and then watch things get checked off in real-time.

Wait, What is G Suite?

Google Suite, also known as G Suite, is the old version of Google Workspace. Recently, Google rebranded Google Suite as they tried to increase communication and collaboration tools. Google decided to create a new name for Google Suite that would “more accurately represent the product vision.”

Why do We Recommend Utilizing the Benefits of Google Workspace?

We’ve mentioned some of the benefits of Google Workspace, but there are even more reasons why we recommend it.

Perfect Tool for Remote Teams

Google Workspace is an amazing collaborative tool for any business. Especially remote businesses that require a lot of online communication and collaboration. Remote teams have to be able to work well together and the applications in Google Workspace are designed to make this process run smoothly.

Cost Effective

This is a huge benefit of using Google Workspace! Most of the applications are absolutely free and you don’t have to download anything to use it! You’ve probably already been using Gmail, Docs, and Sheets without paying a penny. The other applications are also free and you have access to so many features within each of the apps.

However, there is a paid version of Google Workspace for different-sized businesses with even more amazing features and cloud storage. If you are a business owner, the upside is that there are no product keys that you have to manage. You simply assign an email account to your employees, and they have access to everything you would like them to have access to. It also makes onboarding and offboarding a breeze.

Variety of Uses

The applications cover everything you need to successfully run a business. From Meet which allows you to do video conferences to Sheets which allows you to keep track of business income and expenses. Then keep track of your time with Calendar! Google Workspace takes care of it all.

How Does it Work?

This is a fairly simple process. It’s so easy to start using Google Workspace and immediately have access to all the applications. It’s as easy as getting a Gmail account. Once you have signed up, all the other applications are easy to access through your account!

Within your Gmail account, you can simply open a Doc, Sheet, or your Calendar.

Pricing

Most of these applications are free, as previously stated. But small businesses may want to consider purchasing a plan with Google Workspace for even more features.

Business Starter

This pack is $6/month per user with a 1-year commitment. You get a custom and secure business email, 100 participant video meetings, 30 GB of storage per user, security and management controls, and standard support.

Business Standard

This plan is $12/month per user and is the most common plan. It comes with a custom and secure business email, 150 participant video meetings plus recording, 2 TB storage per user, standard support, and security and management controls.

Business Plus

Business Plus is $18/month per user. This comes with custom and secure business email plus eDiscovery and retention, 500 participant video meetings plus recording and attendance tracking, 5 TB storage per user, enhanced security and management controls, including Vault and advanced endpoint management, and standard support.

Enterprise

You must contact sales for pricing with this plan. You get custom and secure business email plus eDiscovery, retention, S/MIME encryption, 500 participant video meetings plus recording, attendance tracking, noise cancellation, in-domain live streaming, as much storage as you need, advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management, enhanced support.

Best Practices and Tips

Learn the Applications Separately First

There are so many different applications within Google Workspace it can be a little overwhelming to learn each of their capabilities and features. One tip to being overwhelmed is to take your time to learn each application separately so you can fully understand what each one is capable of. If you’ve already been using Microsoft Office, many of the features that you’re used to are in a very similar spot with their Google counterpart. Once you’re comfortable with the features of each application you can then start learning how they all work together. This process of learning helps you learn more efficiently since you can focus on one application at a time. 

Learn from Customers

The customers of Google Workspace use it every day. They’re the ones that are going to know the best ways to use it. Learn from actual Google Workspace customers and you’ll learn how they utilize it in their own business.

Ready to Access the Benefits of Google Workspace?

Google Workspace offers a range of powerful productivity and collaboration tools that enable users to work together efficiently, from anywhere!  Whether you’re looking to manage your emails, store and share files, create documents, spreadsheets, presentations, or hold virtual meetings, Google Workspace has got you covered. So, what are you waiting for? Explore the benefits of Google Workspace and experience cloud-based productivity!

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Denali

Denali

Denali loves all things social media and is consistently looking for ways to help brands find their unique voice. She is a firm believer that finding your brand voice will help you rank better on search engines and therefore increase your business’s web traffic. She's passionate about creating one of a kind content.

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